Presentations – preparation and structure

There are basically two problems in preparing a presentation content – How to organize a good presentation content and how to engage the audience of the presentation.

Prepare the most important data as soon as possible so that you have enough time to prepare your main points. Postpone the details, explanations or less important points of the presentation for later, so that you do not miss anything essential in case of lack of time. Keep an interesting point of presentation at the end. Divide the presentation into numbered points or use the graphical division. Remember to provide time for questions.

Say at the beginning of the presentation that you want questions. Allow questions during your presentation. Then the participants will think more about other issues. Make sure someone raises a hand to ask a question. Answer briefly. Don’t answer one question 10 minutes. Accept the first question with praise to encourage further questions. One can say, “Good question”; “There are more questions” and so on.

Introduction of the presentation: The aim is to raise the interest of the audience in the topic, to get the audience of the presentation, to tune them positively. Imagine a listener (or imagine). An overview of topics may be a good start or an event (not of course to defend a diploma or bachelor’s degree). The introduction of the presentation should not last longer than 1-2 minutes (eg five short sentences). Think about it and learn it ahead.

Sometimes the beginning is difficult. Ideally, you are in the order after the previous weak presentation in the perceptive peak period (the technique is tried, everyone is present). It is worse if it is not. Make sure that the audience of the presentation knows the program (breaks), choose the right way of communication (addressing, questions…), browse the emergency scenarios (toilet, departures…).

Do you think it is time to start? Not! Never apologize! Get Started When You Are Ready! Don’t get nervous with late arrivals! Do not respond spontaneously. Ideally, the start is determined by a third person depending on the number of people present. In special cases, organize something before you start (sign up…)

The first 10 minutes of the presentation – during the first 10 minutes the listeners will evaluate you and your presentation, realize the links feelings. Provide at least one substantial conclusion or tip, and promise more – you can keep the audience’s attention all the time, take special care of the first shots, watch the reactions (writing, flipping through the handouts, the program…). Create an atmosphere of mutual understanding, satisfaction, start smiling, body language: nod, hand movements acceptable, compliments are often used to identify a “outside” speaker with a group, be respectful but sincere, humor – not necessary, but revitalized presentation.

Core – the main part of the presentation: Keep the main points in a logical sequence, follow the main points, use previews, examples, illustrations, statistics, analogies, use the media (audiovisual means), justify the use of the media.

End of presentation – Leave an impression !!! A memorable conclusion in three ways: Ending – If you have provided good information during your presentation, you do not need to dramatically terminate it or prepare a special conclusion. Summary – A few key points or thoughts, a quick repetition at several points. Anecdote, short story, illustration, provocative statement or example application.